Privacy Notice for candidates at Klarna Group.
Klarna cares about your privacy. We always collect and process personal data responsibly and with your privacy in mind.
This Privacy Notice describes how we collect and use your personal data as an applicant, sourced or referred candidate, before, during and after the recruitment process. It also describes your rights and how to exercise them.
Purpose of the processing
The purpose of the processing is to find and hire suitable candidates to the Klarna Group. The data may also be used by the Klarna Group for statistical and diversity analysis and business reporting purposes.
The personal data we process
The data we process is contact details, education, work experience, skills, CV, publicly available profiles (such as LinkedIn, Xing, etc.), as well as any additional information provided by the applicants. For referred candidates, we may also process other information given by the Klarna employee who has referred you.
Klarna conducts background checks as a final step in the recruitment process. This background check includes processing additional information that is deemed relevant to the role that you have been offered. Your contact person at Klarna will inform you about the specific contents of your background check.
Klarna conducts a demographic survey as part of the application. This survey is voluntary and your response is anonymized and stored separately from your application.
The information contained in your application will be available for Human Resources (HR) and the recruiting manager within the Klarna Group on a need-to-know basis.
The legal basis for the processing
When you submit an application for a role at Klarna, our legal basis for collecting, storing and processing your information is Article 6(1)(b) – steps necessary to enter into a contract. We will store your information for a maximum of 2 years.
In the case where candidates who have been approached by Klarna with an invitation to apply for a role (“referred candidates” or “sourced candidates”), our legal basis for collecting, storing and processing your information is Article 6(1)(f) – legitimate business interest. We have conducted a legitimate interest assessment and balanced our legitimate interest (finding suitable candidates) against the candidates interests, and concluded that our interest outweighs the candidates’. We will only process information which you have made publicly available yourself.
For the voluntary demographic survey, the legal basis for processing is Article 6(1)(a) – consent.
The time we will keep your personal data
Personal data about applicants, “referred candidates” or “sourced candidates” who choose to enter our application process will be retained for a period of up to two years. The retention period is based on the time under which a candidate can initiate proceedings against Klarna, e.g. discrimination claims.
Personal data about “referred candidates” or “sourced candidates” who choose not to enter our application process, will be stored for a maximum of 30 days.
You have upon written request the right of access to the data relating to you. You also have the right to get data rectified, and under some circumstances the right to have your data deleted before the retention period expires (2 years). Further information may be obtained by contacting Klarna Bank AB’s Data Protection Officer at email@example.com.
You also have the right to file a complaint to the Data Protection Authority. Contact details can be found here.
Where your personal data is processed
To the extent necessary, the personal data may be transferred and/or disclosed to a company within the Klarna Group as well as to third parties acting on behalf of Klarna used for parts of the processing (data processors). The data may be transferred outside the EU/EEA. If this is done, Klarna will put in place adequate safeguards in order to protect the data in accordance with applicable data protection legislation, e.g. EU Standard Contractual Clauses or Privacy Shield.
Contact details to Klarna
The Klarna Group consists of Klarna Bank AB (reg.no. 556737-0431) and its affiliates (the Klarna Group). Klarna Bank AB is the data controller. If you would like further information this may be obtained by contacting Klarna Bank AB’s Data Protection Officer at firstname.lastname@example.org, or the person that reached out to you.